Easy Online Employee Scheduling Software (2024)

The employee scheduling app that makes shift management easy.

Save up to 15 hours per week scheduling your hourly employees with our top-rated shift scheduling software. Easily manage time off, shift switches, and see team availability right from the app.

Use our intuitive employee scheduling app from any device to build and share the schedule in minutes. Keep everyone organized and informed—and never be short-staffed again! Try it today to see how much it can help your business.

See how When I Work can change your business for the better, helping you control labor costs, streamline operations, and reduce turnover.

Save up to 15 hours per week building the schedule.

Empower your employees to be more accountable.

Make your workplace more profitable and efficient.

Loved by millions around the globe

1 in 10 employees have used When I Work.

When I Work is rated by our customers on Capterra.

Mobile Staff Scheduling Software

Your team lives on their phones—so should everything they need to be successful at work.

Explore how you and your staff can get shift done on the go.

Manage Time Off

Shoot, my time-off request was denied. At least I’m still smiling.

I can moderate all time-off requests from my phone in two taps.

Score! My time-off request was approved. Beach, here I come.

I’ve got some free time and would like to make some extra cash. Let’s see what’s available.

Process payroll in a single click

Get real-time payroll processing and say goodbye to syncing and importing. You’ll be able to run payroll faster and see your true labor costs at all times.

See Payroll in action

Easy Online Employee Scheduling Software (62)

Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

SHIFT ELIGIBILITY

Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.

Unmatched support for your whole business

Get unparalleled customer support from our in-house dedicated experts. You’ll get personalized solutions from people who understand your business deeply.

You can expect:

Award-winning customer support for personalized service
Lightning fast chat response timess
Specialists who understand your shift-based workplace needs

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Control labor costs

Get real-time visibility into your labor costs.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:

20%

Decrease in labor costs

Time saved scheduling

Reduction in employee no-shows

Time Clock And Scheduling Apps

Integrate the work schedule with your time clock and control labor costs.

Control Labor Costs

Manage labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and fond out where your labor budget is being allocated. You can break it down by position, schedule, and job site.

Easy Online Employee Scheduling Software (67)

Simplify Payroll

Streamline your payroll process by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save every pay period.

Easy Online Employee Scheduling Software (68)

Labor Budgeting

Manage your labor budget with simple tools. Set percentage targets and see the difference between hours scheduled and hours worked. It’s built right into the schedule to help you keep track.

Easy Online Employee Scheduling Software (69)

Prevent Overtime

Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would pus them into overtime. Use reports to see latest trends and quickly adjust the schedule if needed when an employee is approaching overtime hours.

Easy Online Employee Scheduling Software (70)

Break Management

Easily manage employee breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.

Employee Scheduling Software

Use the mobile scheduling app to build, share, and track.

"It has drastically reduced the time it takes to make a schedule or track attendance—I save 14 hours a week now! My employees love it because they can swap and drop shifts easily." - YSU - Mathematics Assistance Center